The Practice · 01 · Property Management
Condominium Management Services in Chicago
Expert management for Chicago-area condominium associations. From high-rise towers on Lake Shore Drive to boutique buildings in Lincoln Park, we deliver the financial discipline, legal compliance, and responsive service your community deserves.
The Approach
Full-Service Condo Management Built on Chicago Expertise
Managing a condominium association in Illinois requires deep knowledge of state-specific regulations, strong financial stewardship, and the ability to balance the needs of diverse unit owners. Since 2007, Stellar Property Management has provided Chicago-area condominiums with the professional management they need to protect property values, maintain common elements, and foster thriving residential communities.
Stellar is a member of the Community Associations Institute (CAI) and the CAI Illinois Chapter, connecting our firm with community-association education, legislative updates, and professional resources. We currently serve 42 associations across Chicago and the North Shore, maintaining a 96% client retention rate that reflects our commitment to excellence.
Whether your building has 10 units or 500, our approach is the same: proactive management that prevents problems before they arise, transparent communication that keeps owners informed, and financial planning that positions your association for long-term stability. We assign a dedicated property manager to each community so you always have a knowledgeable point of contact who understands your building inside and out.
Why Chicago Condos Choose Stellar
- 01Dedicated property manager for every community
- 02Illinois Condominium Property Act expertise
- 03CAI and CAI Illinois Chapter member
- 0424/7 emergency response line
- 05Online owner portal with financial transparency
- 06Competitive vendor pricing through bulk contracts
- 0796% client retention rate since 2007
- 08Board member training and orientation programs
Scope of Service
Comprehensive Condominium Management Services
Every aspect of your association operations, handled by experienced professionals who understand the unique challenges of Chicago condo living.
Illinois Condo Act Procedures
Operational support informed by the Illinois Condominium Property Act (765 ILCS 605), with association counsel consulted for legal advice.
Board Governance Support
Meeting coordination, agenda preparation, quorum tracking, and parliamentary procedure guidance for effective board operations.
Financial Oversight
Comprehensive budgeting, reserve fund management, assessment collection, and transparent monthly financial reporting.
Vendor Management
Vetted contractor relationships, competitive bidding, contract negotiation, and quality oversight for all building services.
Owner Communications
Dedicated online portal, regular newsletters, emergency notifications, and responsive customer service for all unit owners.
Document Management
Digital record-keeping, governing document maintenance, disclosure packet preparation, and secure document archiving.
In Depth
Illinois Condo Act Compliance
Illinois condominium associations operate under a complex regulatory framework that includes the Condominium Property Act, the Common Interest Community Association Act, and the Not-for-Profit Corporation Act. Non-compliance can expose board members to personal liability and create costly legal disputes that drain your reserve funds.
Our management team stays current with every legislative change and court ruling that affects Illinois condominiums. We ensure your association governing documents, meeting procedures, financial practices, and enforcement policies align with current law. From proper notice requirements to assessment lien procedures, we handle the legal complexities so your board can focus on community-building.
We also work closely with experienced condominium attorneys to address complex legal questions, review proposed bylaw amendments, and navigate disputes. Our proactive approach to compliance has helped our client communities avoid costly litigation and regulatory penalties year after year.
Deliverables
What your board receives, every month.
“Full service” means little until you see the paper it produces. This is the standing output of a Stellar-managed condominium — ask any firm you interview to show you the same.
The monthly report package
Balance sheet, income statement against budget, delinquency and collection status, reserve balances, paid-invoice copies, and a manager’s narrative — delivered on schedule every month, formatted for a board meeting, not an accountant’s drawer.
The annual budget, drafted for decision
A line-item draft with prior-year actuals, vendor contract renewals flagged, reserve contribution scenarios, and the assessment impact of each option — so the board votes on choices, not on a spreadsheet.
Meeting packets and minutes
Agendas and supporting materials before every board meeting, notices that satisfy Illinois Condominium Property Act requirements, and minutes your association attorney would be content to see subpoenaed.
Section 22.1 disclosures and closing documents
Prompt, accurate resale disclosure packets and paid-assessment letters, so unit sales in your building close on time and owners are not chasing paperwork.
Violation and work-order logs
Every complaint, violation notice, and maintenance request tracked from intake to resolution, visible to the board in real time through the portal.
A capital plan that looks past this fiscal year
Reserve-study coordination, multi-year capital calendars for façade, roof, and mechanical work, and competitive bids assembled before deadlines force premium pricing.
The Practice
Related Services
High-Rise Condominium Management
Building systems, staffing, capital planning, and 24/7 response for complex Chicago high-rises.
Small Condo Association Management
Professional structure and board continuity for boutique and self-managed associations.
Financial Management
Budgeting, reserves, and transparent financial reporting for your association.
Maintenance Coordination
Preventive maintenance programs and 24/7 emergency response for your building.
Board Support & Governance
Meeting coordination, governance guidance, and strategic planning for your board.
Board Questions
What Chicago condominium boards need to know.
Clear scope, clear pricing, and a transition plan your board can evaluate before making a decision.
Does Stellar manage condominium associations or rental apartments?
Stellar manages condominium associations, HOAs, and townhome communities exclusively. We do not manage apartment rentals, so our staff, systems, and board support remain focused on community associations.
What is included in full-service condominium association management?
A customized scope can include board and meeting support, budgeting and monthly financial reporting, assessment administration, vendor bidding and coordination, preventive maintenance, owner communication, records, rule administration, and 24/7 emergency response.
How much does condominium management cost in Chicago?
Stellar condominium management starts at $20 per unit per month, quoted as a customized flat monthly fee based on your building’s size, systems, staffing, amenities, financial complexity, and service scope. We do not price as a percentage of your budget and we do not charge a separate capital-project planning or oversight fee. Third-party costs — contractors, engineers, attorneys, permits — remain association expenses.
Does hiring a management company mean the board gives up control?
No — it usually means the opposite. Every contract, expenditure, and policy remains a board decision. What changes is the quality of the information behind those decisions: current financials, documented bids, tracked violations, and an agenda that arrives before the meeting. Boards that switch to professional management typically report spending less time on administration and more on actual governance.
How long does it take to switch condo management companies?
Plan on a managed 30–60 day transition after your board gives notice under its current contract. Stellar handles records retrieval from the outgoing firm, banking migration under board control, vendor notification, owner communication, and portal setup. The first full monthly report package arrives on schedule in the first complete month under management.
Does Stellar charge a separate fee to plan or oversee capital projects?
No separate capital-project planning or management-oversight fee is added by Stellar. Engineer, architect, attorney, reserve-study, permit, contractor, and other third-party costs remain association expenses.
Do you manage small, self-managed condo buildings?
Yes. Boutique buildings from roughly 6 to 30 units are a deliberate part of our portfolio, including many moving from self-management for the first time. Our small condo association practice adds professional financials, vendor leverage, and continuity between volunteer boards without the overhead built for a 300-unit tower.
Do you manage high-rise condominiums with on-site staff?
Yes. Our high-rise practice covers door staff and engineer supervision, building-system maintenance programs, elevator and life-safety compliance, and the capital planning cadence that towers on the lakefront require. High-rise communities receive the same dedicated-manager model with staffing oversight added to the scope.
Board Knowledge Center
Choosing & Improving Management
Selecting, evaluating, and transitioning association management with stronger systems and accountability.
Explore all board guidesThe Atlas
Where we practice Condominium Management.
This work looks different block to block. See how we serve the communities where it concentrates.
A Private Consultation
Ready to Elevate Your Community Management?
Join 42 Chicago-area associations that trust Stellar Property Management. Contact us today for a free consultation and discover why we maintain a 96% client retention rate.